Terms & Conditions
Please read these terms carefully before making a donation. By donating to Thay Trust, you agree to the following policies.
Last updated: May 2026
Donor Privacy Policy
Thay Trust takes your privacy seriously and treats all financial information about any transaction you have with the Trust as highly confidential. We do not share email addresses or phone numbers of any of our donors or constituents.
The Trust deeply values all contributions to sustain our mission. To protect the privacy of our donors and their special relationship with Thay Trust, we maintain the following policies:
- We may request personal information online, such as name, address, phone number, email address, and payment details ONLY for the purposes of accepting donations to Thay Trust.
- We will not release or use this information for any other purpose unless we have your consent.
- We do not trade or sell your personal information with other organisations.
- We offer donors the option to be recognised anonymously.
- Donors may request, at any time, to not receive our solicitations.
- Donors may request to not receive certain mailings, such as our newsletter.
- We do not track, collect or distribute personal information entered by those who visit our website.
- Personal data collected through our website is encrypted using 256-bit AES (Advanced Encryption Standard) technology.
- Personal information stored in the Thay Trust database is protected with a secured login with authentication, assignment of a unique ID to each person with computer access, regular pass code changes, and user IDs are deactivated or terminated as needed.
- Our hosting data server provides data protection meeting PCI DSS (Payment Card Industry Data Security Standard), encrypted communication via SSL (Secure Sockets Layer) technology, intrusion detection for all devices and network nodes, state-of-the-art firewall infrastructure, virus protection, and SQL server attack protection.
Donor's Bill of Rights
To assure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence in the not-for-profit organisations and causes they are asked to support, we assure the following:
- To be informed of the foundation's mission, of the way the foundation intends to use donated resources, and of its capacity to use donations effectively for their intended purposes.
- Donations towards feeding operations will be used to meet the cost of feeding programmes cost respectively. In case of any excess funds at the end of the year / programme, the funds are directed towards feeding the children.
- To be informed of the identity of those serving on the foundation's governing board, and to expect the board to exercise prudent judgment in its responsibilities.
- To have access to the foundation's most recent financial statements.
- To receive appropriate acknowledgment and recognition.
- To be assured that information about their donations is handled with respect and with confidentiality to the extent provided by law.
- To expect that all relationships with individuals representing the foundation to the donor will be professional.
- To be informed whether those seeking donations are volunteers, employees of the organization or hired solicitors.
- To have the opportunity for their names to be deleted from mailing lists that the foundation may intend to share.
- To feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers.
Donation Refund Policy
Thay Trust follows a reliable refund policy to let our donors feel privileged about their association with us. We take utmost care about processing donations as per the mandates signed by our donors in the donor forms, both offline and online.
In case of an unlikely event of an erroneous deduction or if the Donor wants to cancel/deduct the donation, Thay Trust will respond within 7 working days from the date of receiving the complaint from the donor. The timely refund of the wrongly deduced amount will depend on the type of card used during the transaction.
We would require a proof of deduction of the donation amount and a written communication for refund from the donor within two days after donation.
- In such cases if the receipt already has been issued, then the Donor needs to return the original receipt at our official address.
- In the case of a tax exemption certificate already issued, refund will not be possible.
- International donations will require more working days for refund.
What Information We Collect
We use personal information collected from donors for the purposes of processing payments and communicating with donors about Thay Trust as well as conducting the fundraising and other operations of the Trust. This information may include name, amount donated, address, telephone number, donor comments, email address, and any other personal information provided to us.
Payment processors allow donors to give electronically using a payment services account, a credit card, or other payment method. These processors collect certain information from donors, and you should consult their privacy policies to determine their practices.
To provide donors the best possible experience, we work with service providers and may share donor data and other information with, or have it transmitted through, them.
How We Use That Information
Donor data may be used for the following purposes:
- Distributing receipts and thanking donors for donations.
- Informing donors about upcoming fundraising and other activities of Thay Trust.
- Internal analysis, such as research and analytics.
- Record keeping.
- Reporting to applicable government agencies as required by law.
- Surveys, metrics, and other analytical purposes.
- Other purposes related to the fundraising operations.
Anonymous donor information may be used for promotional and fundraising activities. Comments provided by donors may be publicly published and used in promotional materials. We may allow donors the option to have their name publicly associated with their donation unless otherwise requested.
Security
We are committed to protecting donor personal information from unauthorised access, alteration, disclosure, or destruction. Among other things, we undertake a range of security practices, including measures to help secure web access to sensitive data and undertake efforts to address security vulnerabilities for various tools and databases.
Data Retention
We seek to retain donor-related information only as needed to fulfil the purposes described in this policy unless a longer retention period is required by law or regulations. For example, tax laws in India may require the Foundation to keep contact information and contribution level of donors on file.
Your Rights
You have certain rights with respect to the information we collect about you. Upon request, we will tell you what information we hold about you and correct any incorrect information. We will also make reasonable efforts to delete your information if you ask us to do so, unless we are otherwise required to keep it.
Communications
The User expressly agrees to receive communications regarding information, schemes, notifications, offers, events and rewards on their registered mobile number by way of WhatsApp, SMS, calls and/or emails from Thay Trust.
The User can unsubscribe/opt-out from receiving communications through SMS and email anytime by contacting us. However, this may limit the extent of the Platform access and services that the User can avail.
Contact Us
Thay Trust Office HQ
Plot 897, 10th St, H Block, Anna Nagar, Chennai, Tamil Nadu 600040
Policy Updates
We may change this Donor Privacy Policy from time to time. Any and all changes will be reflected on this page. You should periodically check this page for any changes to the current policy.
Other Disclosures
We may disclose information when required by law; when needed to protect our rights, privacy, safety, property, donors, or users; and when necessary to enforce our terms of service.